CVOR for Enterprise
Control every sensitive document
from request to retention.
CVOR provides a controlled, auditable system for requesting, receiving, reviewing, sharing, and governing sensitive documents — with encryption, access controls, immutable audit trails, and automated retention built into every stage of the workflow.
01 — HOW IT WORKS
A governed layer between the submitter and the enterprise.
CVOR separates the personal side of a document exchange from the enterprise side. Submitters interact with a controlled portal designed for clarity and trust. Enterprise teams operate inside a tenant-scoped environment where access, review activity, retention, and audit evidence are governed by the platform — not by inbox conventions.
Invite
A scoped invitation is issued for a specific workflow. Access is explicit before any documents are requested.
Request
The platform issues a structured document request — specific document types, clear requirements, governed intake.
Upload
The submitter uploads through the governed portal. Files are encrypted at the application layer on receipt.
Review
The enterprise team reviews within the platform. Every access event is recorded in the immutable audit trail.
Govern
Retention rules, access controls, and lifecycle governance are enforced automatically from point of receipt.
02 — SECURITY MODEL
Layered controls, not a single boundary.
Each layer governs a different dimension of risk. Together they form a system that is designed to support audit conversations, not just pass technical checks.
Access that starts with an invitation.
Every workflow begins with a scoped invitation — not an open registration link, not a shared upload URL. Before a single document is requested, access is explicitly granted to the right person for the right workflow. Per-tenant authorization keeps every organization's records entirely separate. No document from one tenant is ever visible to another.
- Invite-only onboarding
- Per-tenant isolation
- Role-scoped access
- No open registration
Encrypted before it reaches storage.
Sensitive personal information is encrypted at the application layer using AES-256-GCM before it reaches object storage. Documents, signed agreements, and personal data are never stored in plaintext. The platform acts as a governed control layer between the submitter and the storage system — not a pass-through.
- Application-layer encryption
- Encrypted object storage
- No plaintext personal data
- Encrypted signed agreements
Every action recorded. Nothing disappears.
Every upload, document view, status change, forwarding event, and lifecycle action is captured in an immutable, append-only audit log. Failed asynchronous events are isolated in a dead-letter system for controlled recovery — they do not silently disappear from the workflow record. When an auditor asks what happened, the answer is already there.
- Append-only audit capture
- Dead-letter recovery
- View and access logging
- Full lifecycle trail
Retention enforced by the system, not by humans.
Document retention policies are enforced automatically through scheduled retention sweeps — not by relying on staff to manually delete records. Session expiry controls reduce standing access. Lifecycle decisions are governed by policy, not inbox management.
- Scheduled retention sweeps
- Policy-driven lifecycle
- Session expiry controls
- No manual deletion required
MFA is not optional.
Every platform access point requires multi-factor authentication. Password hashing uses modern adaptive algorithms. Rate limiting on sensitive endpoints reduces exposure from automated attack attempts. Security headers and browser hardening are applied across the application.
- Mandatory MFA on all access
- Adaptive password hashing
- Rate-limited sensitive endpoints
- Security headers applied
03 — GOVERNANCE
Designed to support audit conversations.
CVOR's governance model maps technical controls to the questions procurement, compliance, and legal teams ask during review.
Controls aligned to ISO 27001 across access, cryptography, logging, retention, monitoring, and incident response.
Architecture follows GDPR Article 5 principles: purpose limitation, data minimisation, storage limitation, integrity, and accountability.
A traceability matrix connects controls to implementation evidence — designed to support procurement review conversations.
The platform includes an ISO 27001-aligned governance pack with a traceability matrix that connects controls to implementation evidence across access control, cryptography, logging, retention, monitoring, and incident response. This language describes architecture and governance intent — it does not claim a certification.
Review the full security posture →04 — BOTH SIDES
Governance for the organization and the individual.
CVOR serves both sides of the document exchange — the enterprise governing what it receives, and the individual controlling what they send.
How organizations use CVOR
- 01 Issue a scoped request
Name the document types, workflow purpose, and submitter requirements through the governed platform.
- 02 Receive through the portal
Accept documents through the governed intake flow — no email attachments, no consumer messaging channels.
- 03 Review with full audit trail
Every review action is recorded. Access is scoped. The audit trail is immutable from point of submission.
- 04 Govern the lifecycle
Retention, access controls, and lifecycle rules apply automatically once documents are in custody.
How individuals experience CVOR
- 01 Receive a clear invitation
A specific invitation for a specific workflow — not an ambiguous request to email sensitive files.
- 02 Submit through a governed portal
Documents are uploaded with clear context around what is required and why it is being collected.
- 03 Track what was sent
A clear record of what documents were submitted, to which organization, and when.
- 04 Receive confirmation
Receipt is confirmed — no uncertainty about whether a sensitive document arrived safely.
Assess the workflow before onboarding.
CVOR onboarding is sales-led so governance, document types, and operational constraints are understood before rollout.